How to Write a Letter in Spanish [Tips, Examples, Templates] - Writing Beginner (2024)

Writing a letter in Spanish can feel impossible, especially if you’re not a native speaker.

Here’s how to write a letter in Spanish:

Write a letter in Spanish by understanding the difference between formal and informal tones, using appropriate greetings like “Estimado Sr.” for formal and “Hola” for informal, structuring your content clearly, using transitional phrases, and ending with a suitable farewell like “Atentamente.”

In this guide, I’ll provide you with tips, examples, and templates to help you craft the perfect letter.

Understanding the Basics of Spanish Letters

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How to Write a Letter in Spanish [Tips, Examples, Templates] - Writing Beginner (1)

Table of Contents

First things first, there are some basics you really need to know when writing letters in Spanish.

Formal vs. Informal Letters

First, you need to understand the difference between formal and informal letters in Spanish. This will dictate your tone, vocabulary, and structure.

Formal Letters

  • Used for business, official matters, or when addressing someone you don’t know well.
  • Polite, respectful language.
  • Clear, concise, and professional tone.

Informal Letters

  • Used for friends, family, or acquaintances.
  • Casual and relaxed tone.
  • More personal and friendly language.

Knowing when to use a formal versus an informal letter is crucial. For instance, if you’re writing to a government agency or a potential employer, a formal letter is appropriate.

On the other hand, if you’re writing to a friend you met while traveling in Spain, an informal letter is the way to go.

Key Differences Between Formal and Informal Letters

AspectFormal LetterInformal Letter
GreetingEstimado/a Sr./Sra. [Last Name]Hola [First Name]
Opening LineLe escribo para…¿Cómo estás?
TonePolite and respectfulCasual and friendly
VocabularyFormal vocabulary, no slangInformal vocabulary, including slang
ClosingAtentamente,Un abrazo,
SignatureFull nameFirst name

Personal Insights

From my experience, one key aspect of learning how to write a letter in Spanish is the use of titles.

In a formal letter, addressing someone as “Señor” or “Señora” followed by their last name shows respect. It’s also common in business settings to use “Licenciado” for someone with a degree or “Doctor” for a medical doctor.

In informal letters, using just the first name or even a nickname makes the letter feel more personal and warm.

Structuring Your Letter

Now let’s talk about how to structure you Spanish letter.

Greeting (Saludo)

The greeting sets the tone for the rest of your letter. Here’s how to get it right:


  • “Estimado Sr. López:” (Dear Mr. López)
  • “Estimada Sra. Martínez:” (Dear Mrs. Martínez)
  • “A quien corresponda:” (To whom it may concern)


  • “Hola María,” (Hi María)
  • “Querido Juan,” (Dear Juan)
  • “¡Hola!” (Hi!)

In formal letters, always use the recipient’s title and last name. In informal letters, first names or nicknames are fine. This small detail immediately sets the context and shows the level of formality and respect you are conveying.

Opening Line (Línea de Apertura)

Your opening line should provide context for your letter:


  • “Le escribo para informarle sobre…”
  • “Me dirijo a usted en relación con…”
  • “Con respecto a su solicitud…”


  • “¿Cómo estás? Espero que todo vaya bien.”
  • “¡Hace mucho que no sé de ti!”
  • “Te cuento que…”

The formal opening lines are direct and to the point. Informal lines can be more personal and conversational.

Starting with a personal touch in an informal letter can help reconnect with the reader, while in a formal letter, diving straight into the subject shows professionalism.

Writing the Body

The body of your letter is your main content or contenido principal.

The body of your letter will vary depending on its purpose.

Here are some tips to keep in mind:

Formal Letters:

  • Be clear and concise.
  • Use polite language.
  • Avoid contractions.
  • Structure your content logically.

Informal Letters:

  • Feel free to share personal stories or anecdotes.
  • Use colloquial language and expressions.
  • Be as detailed or as brief as you like.

Example: Formal Letter Body

“Le escribo para informarle que su solicitud ha sido aprobada. En breve recibirá un correo con más detalles. Si tiene alguna pregunta, no dude en contactarnos.”

In a formal letter, it’s essential to stick to the point and avoid unnecessary details. Clarity and brevity are your best friends. Make sure each paragraph covers a single point and transitions smoothly to the next.

Example: Informal Letter Body

“¡Te cuento que fui a la playa el fin de semana! La pasé genial, aunque me quemé un poco con el sol. ¿Tú cómo estás? ¿Qué planes tienes para el verano?”

In an informal letter, you can let your personality shine through.

Share experiences, ask questions, and express emotions freely. This helps to create a sense of closeness and connection with the recipient.

Transitional Phrases (Frases de Transición)

Transitional phrases help your letter flow smoothly:


  • “Además,”
  • “Por otro lado,”
  • “En cuanto a…”


  • “A propósito,”
  • “Por cierto,”
  • “Bueno,”

These phrases guide the reader through your letter and connect your ideas seamlessly. They help in maintaining a logical flow and making your writing more cohesive.

Closing Your Letter

Close your letter with a polite farewell (despedida).

Your closing should match the tone of your letter:


  • “Atentamente,”
  • “Cordiales saludos,”
  • “Le saluda atentamente,”


  • “Un abrazo,”
  • “Besos,”
  • “Nos vemos pronto,”

Choose a closing that reflects your relationship with the recipient. In formal letters, the closing should reflect respect and professionalism, while in informal letters, it should feel warm and personal.

Signature (Firma)

End your letter with your signature:


  • Full name
  • Title (if applicable)


  • First name
  • Nickname (if appropriate)

Signing your letter appropriately can leave a lasting impression. In formal letters, include your full name and title to reinforce your professionalism.

In informal letters, using just your first name or a nickname can add a personal touch.

Here is a great video to watch that will show you how to write a letter in Spanish:

Spanish Letter Templates

I always learn the most from examples and templates so I’ve put together these templates for you.

I hope they help you in your journey to learn how to write a letter in Spanish.

Formal Letter Template

Estimado/a Sr./Sra. [Last Name]:

Le escribo para [motivo de la carta]. [Detalles adicionales].

Agradezco su atención y quedo a su disposición para cualquier consulta.


[Su Nombre]

Informal Letter Template

Hola [First Name],

¿Cómo estás? [Motivo de la carta]. [Detalles adicionales].

Un abrazo,

[Su Nombre]

Detailed Template Explanations

Formal Template Explanation:

  1. Greeting: Begin with a respectful salutation using “Estimado/a Sr./Sra.” followed by the recipient’s last name.
  2. Opening Line: State the purpose of the letter immediately. For example, “Le escribo para informarle sobre…”
  3. Main Content: Provide necessary details, ensuring clarity and politeness. Use transitional phrases to connect ideas smoothly.
  4. Closing Line: Express gratitude or readiness to assist further, such as “Agradezco su atención…”
  5. Farewell: Use a respectful closing like “Atentamente,” followed by your full name and title if applicable.

Informal Template Explanation:

  1. Greeting: Start with a casual salutation like “Hola [First Name],”.
  2. Opening Line: Make it personal and friendly, for instance, “¿Cómo estás? Espero que todo vaya bien.”
  3. Main Content: Share your thoughts, stories, or questions freely. Keep it engaging and conversational.
  4. Closing Line: End on a warm note, perhaps with plans for the future or well wishes.
  5. Farewell: Use a friendly closing like “Un abrazo,” and sign with your first name or nickname.

Practical Tips for Writing Spanish Letters

Another way to learn how to write a letter in Spanish is to get really practical and tangible.

If you’re going to write letters in Spanish, I highly recommend that you follow these tips:


Always proofread your letter. Look for spelling and grammar mistakes, and ensure the tone is appropriate. A well-proofed letter reflects your attention to detail and respect for the recipient.

Use a Dictionary

Keep a Spanish-English dictionary handy. It can help you find the right words and ensure accuracy. Don’t rely solely on online translation tools, as they might not always capture the nuances of the language.

Practice Regularly

The more you practice writing in Spanish, the more natural it will become. Write letters to friends or pen pals to build your skills. Practice helps you become familiar with common phrases and structures.

Seek Feedback

Ask native speakers for feedback. They can provide valuable insights and help you improve. Their feedback can point out subtle errors and suggest more natural ways to phrase your thoughts.

Cultural Considerations

Be aware of cultural nuances. For example, in Spanish-speaking countries, it’s common to use formal titles and surnames in professional settings. Understanding these subtleties can help you avoid unintentional faux pas.

Example Letters

If you want more examples, this section is for you.

I’ve put together a series of formal and informal letters to help you see exactly how a full-fledged Spanish letter might look like when it is complete.

Formal Example 1

Estimado Sr. Gómez:

Le escribo para informarle que hemos recibido su solicitud y estamos procesándola. En breve, recibirá una respuesta oficial.

Si tiene alguna pregunta, no dude en contactarnos.


María López
Directora de Recursos Humanos

Formal Example 2

Estimado Sr. Pérez:

Me permito escribirle en relación a su reciente pedido de materiales. Lamentamos informarle que algunos artículos están temporalmente fuera de stock.

Le mantendremos informado sobre cualquier actualización.

Cordiales saludos,

Javier Martínez
Gerente de Ventas

Formal Example 3

Estimada Sra. Fernández:

Le escribo para agradecerle su participación en nuestra conferencia anual. Sus aportaciones fueron muy valiosas.

Esperamos contar con su presencia en futuras ediciones.


Laura Sánchez
Coordinadora de Eventos

Formal Example 4

Estimado Sr. Ramírez:

Le informo que su contrato ha sido renovado por un año más. Por favor, revise los términos adjuntos y comuníquese con nosotros si tiene alguna duda.

Agradecemos su continuo apoyo.

Cordiales saludos,

Ana García
Directora de Recursos Humanos

Formal Example 5

Estimado Sr. Castro:

Con respecto a su solicitud de devolución, hemos autorizado el reembolso completo de su compra. El monto será acreditado a su cuenta en los próximos días.

Gracias por su comprensión.

Le saluda atentamente,

Carlos Torres
Servicio al Cliente

Informal Example 1

Hola Ana,

¿Cómo estás? Te escribo para contarte que acabo de regresar de un viaje increíble. ¡Tienes que ver las fotos!

Nos vemos pronto,


Informal Example 2

Querida Laura,

¡Feliz cumpleaños! Espero que tengas un día maravilloso lleno de amor y alegría. ¿Cuándo celebramos juntos?

Un abrazo,


Informal Example 3

Hola Miguel,

Te cuento que empecé un nuevo trabajo. Me encanta y los compañeros son geniales. ¿Qué hay de nuevo contigo?



Informal Example 4

Hola Juan,

Hace mucho que no sé de ti. ¿Cómo va todo? ¿Te apetece quedar para tomar un café y ponernos al día?

Nos vemos,


Informal Example 5

Querido José,

Te escribo para desearte mucha suerte en tu examen. Sé que lo harás genial. ¡Ánimo!

Un fuerte abrazo,


Final Thoughts: How to Write a Letter in Spanish

Writing a letter in Spanish is a valuable skill. Whether it’s for personal or professional reasons, following these tips, examples, and templates will help you craft letters that are clear, respectful, and effective.

Practice regularly and seek feedback to continually improve. ¡Buena suerte!

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How to Write a Letter in Spanish [Tips, Examples, Templates] - Writing Beginner (2024)
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